How to Get NBI Clearance Abroad: An Ultimate Guide

Last Updated on 04/14/2021 by FilipiKnow

Even if you secure an online appointment, there are instances when a personal appearance at the NBI clearance center is impossible.

We’re talking about OFWs or Filipinos who have left the Philippines to work or live permanently in another country.

Perhaps you need NBI clearance for your impending residence visa application. Or maybe you’re a foreign national who lived in the Philippines for a while and just returned to your home country.

Whatever your circumstances may be, it’s possible to get NBI clearance even without your physical presence in the Philippines. This article will teach you how.

 

Who can get a Philippine NBI clearance abroad?

An NBI clearance is tangible proof that a person has no criminal convictions in the Philippines. It can be obtained by any applicant, Filipino or foreigner, for the purpose of citizenship, immigration/permanent residency, school requirements, or employment, just to name a few.

 

Requirements in processing NBI clearance abroad.

For new applicants, here are the things you need:

1. Online appointment.

Due to the pandemic, most of the embassies abroad now require NBI clearance applicants to secure an online appointment with them before coming to the Consular office.

This is only applicable to you if you prefer to accomplish the NBI Form No. 5 (see next item) and have your fingerprint impressions taken at the Consulate. Otherwise, you can opt to have the form mailed to you so you don’t have to personally go to the embassy.

Should you choose walk-in application, the embassy may also require you to secure other requirements like a Health Declaration form for safety reasons. For more information, please also check the official website of the Philippine Consulate General in your host country.

2. Two 2×2 passport-sized photos.

The colored photos must show a clear full front view of your face, with a white background, and taken within 3 months before the application.

In addition, the photos must not show you wearing sleeveless attire. Make sure the photos are high quality and not blurred otherwise they will be rejected.

Depending on the embassy you’re transacting with, you may or may not be required to write your name and signature at the back of the photos.

3. Photocopy of passport data page and another valid ID.

Most embassies require applicants to present a minimum of 2 valid IDs and their photocopies. Acceptable valid IDs include, but not limited to, the following:

4. NBI Form No. 5.

Also known as fingerprint form, you can get this for free at the Philippine Embassy or Consulate in the country where you live. As stated in the previous section, however, you may be required to secure an online appointment in advance to ensure social distancing measures are observed in the Consular offices.

The advantage of personally applying at the Consular office is you can obtain the consularized/authenticated NBI form on the same day and at a lower cost.

Related Article: How to Authenticate Documents in DFA: New and Updated Guide

NBI Form Number 5 or fingerprint form

Alternatively, you can request to have a blank copy of the NBI Form No. 5 to be mailed to your address. All you need to do is send a letter of request and a self-addressed prepaid return envelope to the embassy. Take note that requirements for a mailed-in request may vary so make sure to check with the Consular office in your host country for the latest details.

After receiving the envelope containing the blank NBI Form No. 5, fill it out with the required details. If you’re a married woman, please write your name in the following order:

  • Maiden surname (father’s surname);
  • Husband’s surname;
  • First or given name;
  • Maternal surname (mother’s family name).

Next, proceed to the nearest police station to have rolled impressions of your fingerprint. The person who took your fingerprint impression must sign on the form.

You will then mail back to the Embassy the accomplished NBI form together with a photocopy of your passport data page, money order/bank draft payable to the Philippine Consulate General (the amount of which varies according to your host country), and self-addressed prepaid return envelope with a tracking number. Do not enclose cash.

Take note that if you still have the original copy of your old NBI clearance issued from 2015 onwards, you no longer have to submit the fingerprint form (NBI Form No. 5). The old clearance is enough to provide them with your biometrics, provided that there are no changes that have been made on your personal data.

Upon receiving your mailed-in application, the Consular office will process your document/s and have the authenticated NBI form sent back to you within 2 to 3 days.

5. Letter of Authorization, if applicable.

You will need this to authorize your representative to file your NBI clearance application in the Philippines on your behalf.

 

How to Get NBI Clearance in the Philippines While Abroad: 2 Ways.

There are two ways to apply for NBI clearance abroad without flying back to your home country:

  • With an authorized representative – Especially if you’re pressed for time, a relative or a friend in the Philippines can be the best person you can count on to do everything on your behalf. All you need to do is send that person a signed authorization letter along with the requirements.
  • Without an authorized representative – Only choose this route if you really don’t have anyone in the Philippines whom you can trust to do the application/renewal for you. Basically, this option involves going to the Philippine Embassy in your host country, securing all the needed requirements, and sending the documents to the main NBI clearance center at UN Avenue in Manila.

The succeeding sections provide a rundown of the procedures you’d expect for each of these two options.

 

Option 1: Through an Authorized Representative/Relative.

  1. Complete all the requirements as listed earlier.
  2. Send the accomplished and authenticated NBI Form No. 5 together with the supporting documents as well as the notarized authorization letter to your chosen representative in the Philippines.
  3. Secure an online appointment (or have your representative do it on your behalf) and choose the NBI Clearance Center, U.N. Avenue, Manila as the application venue. Only the NBI Clearance main office in U.N. Avenue processes applications from abroad. I repeat: secure an online appointment first before having your representative go to the NBI Clearance Center; walk-in applicants will not be entertained. When filling out the online registration form, the personal information of the applicant based abroad, not of the authorized representative, must be entered. Should you have any concerns, you or your representative in the Philippines may contact the NBI Helpdesk through any of these numbers: 09179999421 or 09204129999
  4. Have your representative submit your requirements on the day of the appointment. After receiving your NBI clearance, have your representative send it to you via airmail.
  5. Upon the receipt of your NBI clearance from the Philippines, check it meticulously and ensure that there’s an embossed NBI dry seal at the lower left portion which is proof of authenticity. Affix your thumbprint on the appropriate space with the help of the local police in your area before submitting the document to the intended receiver.
 

Option 2: Without an Authorized Representative/Direct to the NBI.

  1. Complete all the requirements as listed earlier.
  2. Send the accomplished NBI form with fingerprint impressions together with the supporting documents (except the authorization letter since you’re sending them directly) by mail. It should be addressed to:

Ms. Sandra Sobida
Mailed Clearance Section
3/F NBI Clearance Building
United Nations Avenue, Ermita
Manila, Philippines 1000

Contrary to the comment by one of our readers, the address of the Mailed Clearance Section above hasn’t changed. The office address in Quezon City is only temporary. If you’re someone overseas who is applying for the NBI clearance via mail, please send the documents to the address above.

Mailed Clearance Section at NBI Clearance Bulding in UN Avenue Manila

3. Include a note containing the name and contact number of your representative here in the Philippines. Since you can’t send cash via courier, Ms. Sandra Sobida told us that they’ll contact your representative as soon as they receive your documents to let him/her know how to pay the NBI Clearance fee.

After processing your submitted documents, the NBI will send you the clearance certificate by airmail.

If you have other questions related to your NBI clearance application via mail, you can call Ms. Sandra Sobida, the officer-in-charge, using one of her cellphone numbers.

As of March 2021, the following are Ms. Sandra Sobida’s phone numbers:

  • +639156893113 (preferred)
  • +639267152001

Once received, check the embossed NBI dry seal at the lower left portion to ensure you’re receiving a genuine NBI clearance. Go to the nearest police station to affix your thumbprint on the space provided before sending the clearance certificate to the intended receiver.

Go back to the main article: How to Get NBI Clearance Online in the Philippines

 

Frequently Asked Questions.

Since we have received the same questions over and over again, I’ve decided to answer them all in a separate FAQ section.

Take note that all the information written here came from Ms. Sandra Sobida, the officer-in-charge of the Mailed Clearance section.

A lot of our readers are complaining about other online guides–some published by the Embassies themselves–being outdated so we’ll try our best to update this article every time there’s a change in the application process.

1. I still have a copy of my old NBI clearance. Should I still get NBI Form No. 5 (fingerprint form)?

If your old NBI clearance was issued from 2015 to the recent year, and your personal information hasn’t changed (i.e., you haven’t changed your surname due to marriage), you don’t have to secure the NBI Form No. 5. The NBI will simply use your existing records for your new NBI clearance. However, if your NBI clearance was released in 2014 or earlier, or there’s a piece of information in your personal data that you need to update, then you are required to get the NBI Form No. 5.

2. I will be applying through an authorized representative. Do I need to authenticate the Letter of Authorization?

No, you don’t need to authenticate/Apostillize the authorization letter. But if you’ve already authenticated it before reading this article, then might as well submit it.

3. I will be applying for NBI clearance via mail. Is there a particular courier service I should use?

The NBI’s Mailed Clearance section doesn’t prefer any courier service. Therefore, you can send your documents through any courier/parcel/shipping service provider (e.g., DHL, FedEx, etc.) near you.

4. I’m renewing my NBI clearance but I’m based abroad. Can I just use the NBI Online Quick Renewal with a door-to-door delivery service instead?

No, you can’t. Although convenient, the online quick renewal service is only available to Metro Manila residents. Applicants outside the Philippines can choose either one of two options discussed in the above article to obtain their new NBI clearances.

Luisito Batongbakal Jr.

Luisito E. Batongbakal Jr. is the founder and chief content strategist of FilipiKnow, a leading online portal for free educational, Filipino-centric content. His curiosity and passion for learning have helped millions of Filipinos around the world get access to free insightful and practical information at the touch of their fingertips. With him at the helm, FilipiKnow has won numerous awards including the Top 10 Emerging Influential Blogs 2013, the 2015 Globe Tatt Awards, and the 2015 Philippine Bloggys Awards (nomination).

142 thoughts on “How to Get NBI Clearance Abroad: An Ultimate Guide

  1. Pingback: How to Get an NBI Clearance, 2021 – Millennial O.F.W.
  2. Hi, I have a copy of my NBI clearance provided last 2019, can I use the online renewal door-to-door service but have it sent to a relative’s address so they can forward it to in Australia?

  3. Pingback: Let’s talk about NBI clearance, 2o21 – Millennial O.F.W.
  4. Hi I’m currently overseas and will be applying for NBI clearance as a first time applicant since I realised my previous clearances had the wrong birth date on it. Your post has been quite helpful!
    Some questions lang po.
    1 – If I select a time on the online appointment system, does it mean dun lang nila i-process ang application ko? or once they get the form they’ll process it at once?
    2 – While doing the online appointment and I pay thru online channel thru card, do I still need to send the 200php cash thru the courier?
    3 – I understand I can ask a copy thru email. But for the hard copy, how will they send it back? Can I just have them send it to my address back in the Philippines? Also, do I need to pay for another fee for this?
    Thank you very much.

    1. I hope you have read the updated version of the above article. Anyways, I’ll try to answer your questions.

      1 – You’re talking about the online appointment so you’re most likely applying through the help of an authorized representative. They will start processing your application once they’ve received the documents from your representative on the day of his/her appointment.

      2 – Why are you going to send cash through the courier? First, you can’t send cash through courier. Second, you’ll be securing an online appointment so you have the option to pay the fee online.

      3 – Again, you’re talking about the online appointment so I assume again that you have a representative. That same representative will be the one to claim your NBI clearance and send it to you via airmail.

  5. Hi need more clarification currently residing in Canada. Need to obtain new NBI for immigration purposes. Authorized my brother in Davao City Branch to process my form no.5 completed. are they still going to forward my NBI from davao to manila ? kasi ang sabi is mag additional bayad nalng daw sa DAVAO branch
    thank you.medyo naguluhan ako.

    1. As stated in the article, NBI clearance applications of Filipinos abroad are only processed at the main branch in Manila.

      1. Sir question,ofw ako dito sa canada.. nag apply ung parents ko ng NBI clearance yesterday for me and my wife, nakaka lungkot po eh 5000ph ang binayaran ng parents ko, ganun na po pala ka mahal ang NBI pag OFW applicant and not physically present?? May idea po ba kayo bakit ganun ung nbi fees, although marital status lang ang napalitan sa personal information namin from single to married..thanks po

      2. Saan po kayo nagbayad? What process did you go through? I’ve never heard of anyone spending that much for an NBI clearance.

  6. Good day po… Nasa ibang bansa po si hubby , napadala na po ni hubby yung requirements nya tru dhl sa nbi manila. Without an autorized representative po…paano po babayaran yung 200 fee? Sabi po kc ni hubby kokontakin ako kung paano ko babayaran yung 200, hanggang ngayon po kc di pa po ako kinokontak… salamat po

    1. Once nareceive na ng NBI and documents ni hubby, kokontakin nila yung representative nya sa Philippines to give instruction on how to pay the fee. Your husband should have included a note indicating your name and phone number. Kung hindi nya ginawa yung, just call the NBI hotline or Ms. Sandra Sobida’s number listed in the article to ask if they’ve already received your husband’s application.

  7. @FilipiKnow & @Jen

    Mag aapply po ako for NBI Clearance Renewal from Phil. Consulate General-Osaka dito sa Japan. Meron akong old NBI Clearance issued last 2017. Taga Leyte po family ko, papa ko po sana iauthorize ko to submit my filled out NBI Clearance from from PCG-Osaka sa NBI dyan sa Pinas. Now, problema ko is that due to COVID, hindi ata mabuti itravel pa papunta ng Manila. So my other option is to mail it directly to NBI Main Office. According to @Jen, may bagong mailed clearance section address ang NBI pero when I checked the PCG’s official websites and NBI’s official website, ang nakalagay dun is yung same address pa din. So alin dyan ang susundin ko? Also, if I ask my family to send the payment to NBI Clearance Center, need pa din nila pumunta ng Manila? I am so confused. Kindly give me more information regarding this. I don’t even know where to get a money order or a bank draft to be addressed to the NBI Director to secure the 200php payment if mailed directly to NBI.

    1. We already called Ms. Sandra Sobida and the Mailed Clearance Section address hasn’t changed. The exact location, however, is on the third floor, not the second floor, so we have updated the information above. You can send your documents to the said mailing address together with a note containing the name and contact number of any of your relatives in the Philippines. Once they’ve received your documents, the NBI will call your representative to let him/her know how to pay the NBI clearance fee. Whether it’s through walk-in or an online payment channel, I’m not sure. But given the situation right now, I’m pretty sure they’ll recommend online payment so your relative/representative won’t have to go to Manila anymore.

      1. Thank you for the fast update and clarification regarding this matter. I’ve been trying to call the NBI Clearance’s telephone numbers thru Skype but can’t connect to them. I was able to connect one but they told me to redial the telephone number and mention the local 5465. I tried it but I couldn’t get through. I just tried calling the phone number you listed above (+639156893113 (preferred)) thru Skype too but it says it’s unavailable. I’ll be heading to PCG Osaka-Japan on April 8th so hopefully, I could mail my documents directly to the NBI Clearance office and settle the payment without having my father (authorized representative) travel to Manila, especially during the COVID situation.

        I have an old NBI Clearance issued to me last 2017. Do I have to submit the original copy or just a photocopy of it together with my other required documents? Also, for the valid IDs, should they be the Philippines-issued valid IDs or my IDs here issued in Japan? I am also going to submit a copy of my passport’s data page.

      2. We’re able to talk to Ms. Sobida between 3PM to 5PM on weekdays, Philippine time. You need to submit the original NBI clearance and as stated above, if you already have a copy of your old clearance, you don’t need to obtain the fingerprint form (NBI form No. 5).

  8. hello goodafternoon
    andito po ako sa abroad sa bahrain need ku po nbi .. kailangan pa ba yung authorization may stamp ang embassy ng bahrain? sa pangasinan po ako okay lang ba kumuha ako ng nbi sa pangasinan ?or sa manila ako kukuha kasi andito ako sa abroad salamat po sa sasagot

    1. Yes, it should be authenticated. Kung may representative ka, follow mo lang yung instructions above for those applying through an authorized representative. Hindi mo pwedeng piliin yung ibang NBI clearance branches because the office in UN Avenue is the only one that processes applications from abroad.

  9. Hello,
    ask ko lang po paano na payment option ngayong lockdown? di po kasi ako makapunta direct sa nbi office dahil lockdown. Pampanga pa po ako need kopo bayaran nbi ni mother na nasa australia. Thank you

    1. May online payment channels na po tayo so you can pay for the NBI clearance fee before you go to the office on your appointment date. You can see the list of payment channels here: https://filipiknow.net/nbi-clearance/

  10. hi,
    just for information, new location address of nbi mailed clearance section due to renovation of previous address;

    NBI Mailed Clearance Section
    V Tech Building, G. Araneta Ave. Cor. Ma. Clara St.,
    Quezon City, Metro Manila, Philippines

    ask ko lang po kung may express airmail po ba sila, fedex or dhl?
    urgent lang po yung document.

    1. This is not true. The addresses changed except for the Mailed Clearance Section. We just talked to Ms. Sanda Sobida and she confirmed that the address of the Mailed Clearance Section hasn’t changed. It is permanent. So, if you’re sending your NBI application by mail, send it to the address indicated in the article.

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