How To Get an Overseas Employment Certificate (OEC) Through BM Online or POPS-BaM

Are you a returning OFW who still endure long lines at the POEA just to get an overseas employment certificate (OEC)?

Don’t waste precious time you could’ve spent with your loved ones. Learn how to easily get an OEC, and you’ll be sparing yourself the trouble and stress.

This guide will walk you through the process of applying for an OEC through BM Online and the new POPS-BaM System.

Related: How to Apply for a BPI Credit Card as an OFW

 

What Is BM Online?

Balik-Manggagawa Online Processing System, also called BM Online, is an internet-based service that allows vacationing or returning OFWs to get an OEC anytime without having to go to a POEA office. 

UPDATE: From June 30, 2021¹, the BM Online system will be replaced by the POEA Online Processing System for Balik Manggagawa (POPS-BaM). It has the same functions but fixes bugs from the previous BM Online system.

 

Why Should OFWs Use BM Online and POPS-BaM?

BM Online and POPS-BaM are the returning OFW’s one-stop shop for OEC applications.

From creating an account and filling out forms to issuing OEC, everything (except for over-the-counter payment) is completed online.

This is why it’s a lot faster to use the BM Online and POPS-BaM systems than apply personally at the POEA office. Especially during the Christmas season when OFWs usually come back home, securing an OEC takes longer at POEA branches.

Online OEC application is also cheaper—you don’t have to spend money on commuting and food.

Additionally, if you lost your copy of the OEC, you have a digital copy through the online system that you can reprint as necessary.

Even if you decide to apply at the POEA, you’ll still have to use BM Online or POPS-BaM for booking an appointment. Only OFWs with an online appointment are allowed to get an OEC at the POEA.

Despite its imperfections (i.e., downtimes, navigational issues, etc.), the benefits of BM Online and POPS-BaM still outweigh its flaws.

Related: How to Apply for BDO Credit Card – A Guide for OFWs

 

Who Can Use the BM Online System and POPS-BaM Systems?

The BM Online and POPS-BaM systems cater to the following types of balik-manggagawas:

• OFWs on leave – Overseas workers who are in the Philippines for a vacation but still have an existing employment contract and will return to their employer.
• Re-hires – OFWs who returned home after their job contract ended but will work again with the same employer because of the contract renewal.

 

Balik Manggagawa OEC Requirements.

To get an OEC online, returning OFWs should have the following:

• Work visa/work permit
• A record in the POEA database, meaning any OFW who has been previously issued OEC by the POEA at any of its offices/centers including the POEA main office, extension units, regional offices, BM mall processing centers, and POLO offices abroad
• Previously issued OEC under the same employer

However, if you don’t meet these eligibility requirements for online OEC processing, you can still use BM Online or POPS-BaM to set an appointment for regular processing at your preferred schedule and POEA site.

 

How To Get OEC Through BM Online Processing System: 8 Steps.

UPDATE: As of June 30, 2021, OFWs without an existing BM online account can no longer register under the old BM online system. You will be redirected to the new POPS-BaM system instead. For a step-by-step guide on how to use the POPS-BaM System, go here.

1. Go to the BM Online Processing System.

Click here to access the BM Online system. The address bar on your browser should show “https” (not “http”) with a padlock icon so that your personal information is protected from hackers.

2. Create a BM Online account.

Here’s what you should do to sign up for a BM Online account:

1. Enter all the required details under “New User?” Create a password with at least six characters and a combination of letters, numbers, punctuation marks, and uppercase and lowercase letters.
2. Click the box next to “I’m not a robot.”
3. Click and accept the “Terms of Service.”
4. Click the Sign Me Up button. A pop-up message will appear to confirm the successful creation of your account.
5. Check your email for a message from the POEA. Click the confirmation link to activate your account. A pop-up message will appear to confirm successful activation of your account. Click the Okay button.

3. Log in as an “Already Registered” user.

Type your registered email address and password Under “Already Registered?” Then click the Login button.

The OEC Number Verification pop-up will be displayed. Enter your last issued OEC number and click OK. You can find it on the upper right of your previous OEC (see image below).

The BM Online System needs this number (which is your most recent transaction record with the POEA) to retrieve your records and current employment information.

If you lost or forgot your latest OEC number, click on the link in the pop-up box for setting an appointment.

If the system shows “no record found,” you’ll be automatically redirected to the Appointment page. This means your personal appearance at the POEA is required for your OEC processing. Click here for the steps to set an OEC appointment.

If your latest OEC number matches your POEA record, the BM Online system will ask you if you’re returning to the same employer and job site. Click Yes to confirm and proceed with your online OEC transaction.

However, if you have a new employer or job site, click No to set an online appointment for OEC processing.

4. Upload your photo.

After confirming your return to the same employer and job site or clicking the link for appointment setting, you’ll be taken to the My Profile page.

On the upper left corner, hover your mouse over “Change Photo” and click “Upload Photo.”

You’ll see a pop-up message about the appropriate photo to upload. After reading it, click the Upload Photo button.

Click the Choose a Local File button and select a picture from your computer folder or Facebook profile.

Choose your most recent photo showing your full face (like that of your passport photo) to avoid inconvenience at the Immigration. This photo will appear in the system and will be used by the Immigration officer to verify your identity during your departure day. 

If the file size is larger than 1MB, edit your photo using an online image size reducer, or look for another photo with a smaller size.

Click the Open button to upload your photo. You may crop the photo if needed. Lastly, click the Done button.

5. Fill out the online forms.

You need to complete three forms on the My Profile page: Personal Data, Contract Particulars, and Legal Beneficiaries. Fields with an asterisk (*) are required, so don’t leave them blank.

First, accomplish the Personal Data form. When you’re done, click the Save Changes button.

The system will display a summary of your personal details. Review them and make any necessary changes by clicking the Edit button.

Under the Personal Data summary, you’ll find the Contract Particulars form. Provide your employment details. On the Salary field, enter just the numbers without a comma. When you’re done, click the Save Changes button.

A summary of your employment information will appear. Review it and edit any incorrect detail, if needed.

Under the Contract Particulars summary, fill out the Legal Beneficiaries form. You can include more than one dependent by clicking the Add Beneficiary button. After adding each dependent, click the Save Changes button.

6. Provide your flight schedule.

Click the Acquire OEC or Exemption button. Then enter your flight schedule (in MM/DD/YYYY format) when you’ll return to your country of employment. Click the Submit button.

A pop-up will appear to ask you to confirm that you’re returning to the same employer and job site. Click Yes.

Another confirmation pop-up will appear to ask you to certify the truth and accuracy of the information you provided. Click the Acquire OEC button. 

7. Pay the OEC fee.

Click on your preferred payment method. You have four options:

• Over-the-counter through banks 
• Over-the-counter through non-banks
• Online Banking
• Mobile Payment (GCash)

A Payment Confirmation pop-up will appear. Click Yes.

If you chose Mobile Payment, simply type your 11-digit Globe number and click the Pay button.

If you chose another payment method, you’ll be directed to a Dragonpay page. In the Source drop-down menu, click on your preferred bank or payment center from the list.

Here are the OEC payment channels to choose from:

• Over-the-counter banking:

1. BDO
2. LANDBANK
3. Metrobank

• Over-the-counter through payment centers:

1. 7-Eleven
2. Bayad Center
3. Cebuana Lhuillier
4. ECPay
5. LBC
6. PeraPal
7. Robinsons Department Stores
8. SM Department Stores/Supermarkets/SaveMore

• Online banking:

1. BDO Internet Banking (Fund Transfer)
2. BPI Express Online (Fund Transfer)
3. BPI Express Online (Bills Payment)
4. Chinabank Online
5. EastWestBanker
6. Metrobankdirect
7. RCBC AccessOne
8. Unionbank EON
9. Unionbank Internet Banking
10. UCPB Connect

Next, click the Select button. The reference number and amount to be paid (PHP 100 processing fee + PHP 19.50 service fee = PHP 119.50) will be shown. To receive the payment instructions, click the Send Instructions via Email button.

Check your email for the instructions from the BM Online system. Read and follow them carefully. Make your payment on or before the deadline stated in the instructions.

You may ask a family member or trusted friend in the Philippines to pay the OEC fee on your behalf. Just be sure to forward the payment instructions to your representative.

If you made an over-the-counter bank deposit, check the payment instructions again on your email within the same day and click on the link provided for validating your payment.

Your payment will then be processed. Wait for a confirmation email until the next banking day.

8. Print your OEC.

Once your OEC payment has been confirmed, log into your BM Online account. Click “My Transactions” on the left panel of the page and then the Print OEC button at the rightmost part.

Your OEC will be displayed. Click the Print Receipt button.

Print three copies of your OEC, which you’ll submit to the Manila International Airport Authority (MIAA), Tourism Infrastructure and Enterprise Zone Authority (TIEZA), and Immigration counters during your departure day.

The OEC printout can be in black and white, as long as the copies are clear and readable.

 

How To Transfer Your BM Online Account to the New POPS-BaM System.

Since the old BM system has been decommissioned since June 30, 2021, it is highly recommended to transfer your account from BM online to the new POPS-BaM System. The steps you need to follow are different depending on whether you have an e-registration account at the POEA online services website or not.

1. For Balik-Manggagawa workers WITH EXISTING e-Registration accounts.

Step 1: Visit the POEA online services website.

Click on the Let’s Go button at the e-Registration section.

Step 2: Log in to your e-Registration account.

Log in to your e-Registration account by first entering your email. Once you’ve entered your email, the text box will change. You can now enter your password to log in to your account.

Step 3: Go to the My Profile section and update your information.

Step 4: Access the Balik Manggagawa Module through the link on the dashboard page.

If your details are complete, including passport and beneficiary details, you will be taken to the page where you can apply for your OEC.

2. For Balik-Manggagawa workers WITHOUT e-Registration accounts.

Step 1: Visit the POEA online services website.

Click on the Let’s Go button at the e-Registration section. The page will now show the login area.

Step 2: Since you don’t have an account yet, click on the Register button.

Step 3: Read and accept the Terms of Use & Privacy Statement.

Step 4: Fill out the form for your personal details.

Make sure to use the same information that is shown on your passport. Also, don’t forget to read through the Paalala section.

After clicking on the Register button, the system will ask you to double-check your details and confirm that everything is correct. Click on Yes once you are done.

Your account has been successfully created and a temporary password will be sent to your email. Click on the Home button to go back to the POEA online services website.

Step 5: Click on the Let’s Go button again at the e-Registration section to open the login section.

This time, you can log in now using the email you used to register.

After entering your email, the text box will change and you can now enter the temporary password sent to your email.

Step 6: Change your password to a new permanent one.

Choose a strong password that has both letters and numbers and that has at least 8 characters. Make sure to write it down in a safe place in case you forget.

Step 7: Go to the My Profile section and update your information.

In particular, you need to enter your passport and beneficiary details, as well as upload your passport and profile photos.

Step 8: Wait for 24 hours for the automatic record matching of your name and birthday from the previous BM online records.

IMPORTANT: If you don’t wait 24 hours or don’t have an old BM online record, POPS-BaM will forward you to the BM appointment page.

If your records are not updated after 24 hours, go to the POEA Helpdesk section of the POEA online services website and click on Transfer Old BM Records.

Using this page, you can now manually match your old records to your new account by inputting the name and birthday as shown on your previous OEC.

Step 9: Log back in and go to the Balik Manggagawa Module at the link on the dashboard page.

If your details are complete you will be taken to the page where you can apply for your OEC.

 

How to Get OEC Online Through POPS-BaM: 5 Steps.

As of June 30, 2021, if you don’t have an existing BM online account, you can only get your OEC online through the POPS-BaM system.

1. Log in at POEA’s Online Services Website.

Log in at the POEA Online Services Website’s e-Registration section. If you want to transfer from BM online or want to register as a new user, please use the guide in the above section.

IMPORTANT: For newly created e-Registration accounts, you need to wait 24 hours for the automatic record matching of your name and birthday from the previous BM online records. If you don’t wait 24 hours or don’t have an old BM online record, POPS-BaM will forward you to the BM appointment page after step 4.

2. Go to the Balik Manggagawa Module.

Go to the Balik Manggagawa Module at the link on the dashboard page.

If your My Profile details aren’t complete yet, an error message will show up like the one pictured below.

If you get this error, click on the Home button to go back to your dashboard. Then go to your My Profile page and update the necessary details.

If your details are complete, you can go back to the Balik Manggagawa Module. You’ll see this page as pictured below. Simply click on the Next button. 

3. Enter your flight schedule.

On the next page, you will be asked to input your Flight Date. Make sure to read the reminders before proceeding. It’s important that you apply online for an OEC within 60 days from your departure date.

Click on the Next button once you are done.

4. Review or edit your contract details.

If you have an existing Contract Details record in the system, you only need to review the information.

After that, you will be asked the following questions:

• Are you returning to this employer?
• Are you returning to this jobsite?

If you answer yes to both, you can now proceed to the next step.

However, if you don’t have an existing record or if you need to change your contract details, you need to enter the new contract details between you and your employer.

After completing the form, you will be taken to the BM Appointment page instead. Note that you won’t be able to get your OEC until you visit a POEA office. So choose the location that is most convenient for you.

5. Print Your OEC.

If you answered yes to both questions earlier, you will be directed to this page.

Here, you can review the details of your OEC, as well as print it using the Print OEC button.

 

Tips and Warnings.

1. Get an OEC not earlier than 60 days before your departure date.

An OEC is valid for 60 days from the issue date or until the OFW’s work permit expires, whichever comes first. 

If you get your OEC too early—like more than two months before your scheduled flight back to your host country—it’s already expired by the time you show it to Immigration.

So plan your OEC application carefully, taking into consideration your flight schedule. Get your OEC less than 60 days before your departure date.

2. For expired OECs, you can get it revalidated at the airport before leaving the country.

OFWs who have expired OECs due to community quarantines, lockdowns, or travel restrictions here in the Philippines or in their destination country can have their OECs revalidated at the Labor Assistance Centers (LAC)² in the different international airports in the Philippines.

You would need to submit to the LAC the following:

• Original copy of expired OEC
• Copy of employment contract
• Copy of valid work permit or visa
• Valid passport

Once the OEC has been verified by the LAC, they will stamp it ‘Cleared’ and you will now be able to pass immigration with a valid OEC.

3. Use English characters only.

When filling out forms on BM Online or POPS-BaM, avoid typing non-English characters like Chinese, Korean, Japanese, Arabic, etc. This will cause a delay in your OEC processing. So make sure to enter English characters only.

4. Choose online banking or GCash to pay the OEC fee.

Paying for your OEC through the internet, like GCash or online banking, is more convenient and straightforward than over-the-counter channels. 

Many OFWs question the usefulness of BM Online, complaining about the hassle of going to a bank or payment center when there are faster methods available. Enrolling in GCash or your bank’s online banking service won’t cost you anything and won’t take much of your time, so why not give it a try?

Related: How to Use GCash in the Philippines: An Ultimate Guide

5. For forgotten email address and/or password as well as other BM online and POPS-BaM concerns, contact the POEA.

Forgot your email address and password? Can’t complete your online OEC application?

For any issue related to using BM Online, contact the POEA for assistance through any of these channels:

• [email protected]
• [email protected]
• [email protected]
• [email protected]
• [email protected]
• (02) 721-0785
• (02) 721-9496
• (02) 727-7778
• (0917) 325-7397
• POEA Online Services Helpdesk

Explain your concern and provide your full name and birthdate. If you’ll send an email, attach an image of your passport and work permit or ID.

6. You can’t get multiple OECs online.

You can get an OEC—whether through BM Online, POPS-BaM or at the POEA—only once each time you return to the Philippines. Getting more than one OEC simultaneously is not allowed.

Before you apply for another OEC, you have to use your existing OEC first.

7. You can’t use your BM Online account if you don’t confirm your email address.

Confirming your email address is necessary for activating your BM Online account. Doing so will prove to the POEA that you’re the real owner of the email address.

If you don’t confirm it, your account will become inactive. To activate your account, check your email for a message from the POEA and click the link that comes with it.

8. No need to go to a POEA office after getting an OEC online.

Once you secure an OEC online, no additional steps are needed. No need to submit any documents, too. 

On your departure day, just be sure to bring three copies of your OEC to the airport.

9. If you need to get an OEC offline, you still need to set an appointment online.

POEA offices nationwide still process walk-in OEC applications. However, you still need to sign up for a BM Online account and set an appointment online before visiting a POEA branch.

UPDATE: As of June 30, 2021, you can now go to the POEA online services website for the new appointment setting system at the bottom of the page.

 

Frequently Asked Questions.

1. What is OEC exemption?

2. Who can get OEC exemption?

3. How can I get OEC exemption number?

4. I’m not eligible to get an OEC online. How can I make an appointment for regular processing at the POEA office?

5. Can an OFW travel without an OEC?

6. How long is the validity of an OEC?

7. Can I use my OEC more than once?

8. Should I get an OEC or BM exemption each time I return to the Philippines?

9. Can I change the email address/password I used for account registration?

10. I am returning to the same employer and job site and have previous OEC. But why was I redirected to the Appointment page?

11. How can I change my information on BM Online?

12. I have already updated my profile, but why can’t I proceed to the next step? What should I do?

13. How can I print my OEC online?

14. How do I print my OEC exemption?

15. I lost my copy of OEC. What should I do?

16. Can I change my appointment schedule/venue? How?

17. How long does it take to process OEC in POEA?

18. How do I avail of the travel tax and terminal fee exemption?

19. Can I get an OEC at the airport?

20. I forgot to get an exemption number through BM Online, and I’m already at the airport. What should I do?

21. Is it okay to go home to the Philippines without OEC?

22. How can I get an OEC as a direct-hire OFW?

23. How can I get an OEC outside the Philippines?

24. How can I change my information on POPS-BaM?

 

References.

1. Philippine Overseas Employment Certificate (POEA). (2021). POEA Advisory No. 77 (Launch of the New BM Online System & Procedures to Transfer Current BM Accounts to the New System). Mandaluyong City.
2. Patinio, F. (2021). OFWs’ employment certificate renewal available at airports. Retrieved 13 November 2021, from https://www.pna.gov.ph/articles/1127600