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Philippine passport is your ticket to the world.
It’s inarguably the most important government-issued document you need whenever you want to take the civil service examination or get foreign visas to travel/work/study abroad (e.g., Japan visa, Korean visa, US visa, etc.).
But getting it can be tricky.
Rules change every now and then. Appointment slots get filled faster than you’ve ever imagined.
And although DFA has a website to assist passport applicants, the information is rarely updated leaving people with more questions than answers.
Renewing your passport? Read the complete guide here: How to Renew Philippine Passport (An Ultimate Guide)
If it’s any consolation, the government has recently extended the validity of the Philippine passport to 10 years. Note that this only applies to those 18 years old and above; minors less than 18 will still be issued 5-year valid passports.
To save you from all the headaches, I’ve laid down the bare bones of getting a Philippine passport in 2018 (and beyond).
Table of Contents
- 1. Prepare all the Philippine passport requirements.
- a. Confirmed online appointment (see step 2).
- b. Printout of the passport appointment packet (see step 3).
- c. Duly accomplished Philippine passport application form (for courtesy lane applicants only).
- d. Personal appearance.
- e. Valid ID (original + photocopy).
- f. Original copy of the PSA or NSO Birth Certificate.
- g. Passport requirements for married women.
- h. Passport requirements for minor new applicants.
- i. Supporting Documents.
- 2. Schedule a Philippine passport appointment.
- 3. Pay the Philippine passport fee at select payment channels.
- 4. Proceed to the DFA office on your appointment date and time.
- 5. Proceed to the Encoding Section for image capturing and fingerprint taking.
- 6. Claim your Philippine passport.
- Frequently Asked Questions.
- 1. What should I do if I didn’t receive an email confirmation?
- 2. Can I change my appointment location and schedule?
- 3. I already have a passport but mistakenly filled out the “New Passport” application form. What should I do?
- 4. How will I know if my passport is an e-passport?
- 5. If my old passport was issued around the 1990s (or older) and I lost it through the years, is it still considered for RENEWAL or NEW Application?
- 6. My Philippine passport has been damaged or mutilated. What should I do?
- 7. Can I still use my Philippine passport even if I’m already a US citizen?
- 8. I recently got married. Should I use my maiden name or my husband’s surname in my Philippine passport?
- 9. I wasn’t able to show up on the date of my passport appointment due to some emergency. Can I still reschedule it?
- 10. I entered wrong/misspelled information in the online passport appointment form. Can I still edit it even though my appointment is already confirmed?
- 11. Who are exempted from passport appointment?
- 12. I just received my passport but noticed there’s a typographical error/incorrect information. What should I do?
- 13. My child is a minor/baby. How can I apply for a Philippine passport on his/her behalf?
- 14. Is birth certificate still required in Philippine passport application/renewal?
1. Prepare all the Philippine passport requirements.
For new applicants, here are the latest Philippine passport requirements according to DFA :
a. Confirmed online appointment (see step 2).
All DFA transactions, whether it’s new application or renewal, require an online appointment. Walk-in applicants will not be entertained.
b. Printout of the passport appointment packet (see step 3).
A link to these documents will be sent to your email after successful payment of the passport processing fee in select ePayment channels (see step 2). Print them out and bring them along with other documentary requirements on the day of your appointment.
c. Duly accomplished Philippine passport application form (for courtesy lane applicants only).
For qualified applicants who will avail of the courtesy lane, there’s no passport appointment packet to print since you’ll bypass the online appointment. Hence, you should submit a duly accomplished passport application form on the day of your appointment.
d. Personal appearance.
Applicants are required to show up on the day and time of their appointments. Failure to do so will prevent you from booking another online appointment for 30 days. This penalty has been imposed so applicants will not take their appointment slots for granted.
e. Valid ID (original + photocopy).
You may bring one valid picture ID issued by the government.
Acceptable ID for passport application (at least one):
- Current valid ePassport
- Social Security System (SSS) ID/Government Service Insurance System(GSIS) Unified Multi-Purpose Identification (UMID) Card
- Commission on Elections (COMELEC) Voter’s ID or Voter’s Certification from the Election Officer with Dry Seal.
- Land Transportation Office (LTO) Driver’s License. The student permit is also accepted provided that it’s in card format.
- Senior Citizen ID
- School ID (for students)
- Professional Regulatory Commission (PRC) ID
- Overseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
- Philippine National Police (PNP) Firearms License
- Airman License (issued August 2016 onwards).
- For OFWs or Filipinos based in other countries, you can also bring your Residence Card or any other ID issued by your host government which shows your Philippine citizenship.
Important: Only those listed above will be accepted as valid ID. DFA doesn’t accept Postal ID, Philhealth ID, or TIN ID as primary valid IDs for Philippine passport application/renewal. The NBI Clearance only serves as a supporting document, not as a primary valid ID.
f. Original copy of the PSA or NSO Birth Certificate.
It must be an original copy authenticated by the NSO or Philippine Statistics Authority (PSA) and printed on SECPA (Security Paper). READ: How to Get Birth Certificate: An Ultimate Guide for Filipinos
Report of Birth duly authenticated by PSA (NSO) is needed if you’re born abroad.
Alternatively, you can also present a Certified True Copy (CTC) of your birth certificate issued by the Local Civil Registrar if the PSA Birth Certificate is blurred or not legible.
g. Passport requirements for married women.
In addition to the original copy of your birth certificate and valid ID, you must also bring the original copy of your marriage contract or Report of Marriage (if married abroad) authenticated by the Philippine Statistics Authority (PSA).
For women married to a foreign national, provide the original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance.
Take note that the marriage contract is only required if you’re using your spouse’s last name. If you prefer to use your maiden name on your passport, there’s no need to submit a marriage contract.
- Confirmed online appointment (see step 2) is only required for minors between the ages of 8 and 18. Minors 7 years old and below can bypass the online appointment and avail of the courtesy lane together with their parent/s and minor siblings.
- Minor applicants are required to appear at the DFA office with at least one parent. The parent/s must bring a passport or any one of the valid government-issued IDs as proof of identity.
- If neither of the parents is available, any adult companion is allowed as long as he/she submits a Special Power of Attorney executed by the parent/s. If executed abroad, the Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate.
- If the applicant will not be traveling with parent/s, he/she must submit a DSWD clearance as well as an Affidavit of Support and Consent executed by the parents. Again, the affidavit must be authenticated by the Philippine Embassy/Consulate if executed abroad.
- PSA/NSO birth certificate.
- School ID (if available).
Minors who have no birth certificate, who are illegitimate, and who are legally adopted (or in the process of foreign adoption), are required to present additional supporting documents.
For a complete list of these requirements, check out this guide: How to Get Philippine Passport for Babies and Minors
i. Supporting Documents.
Aside from the basic passport application requirements above, you may also need to submit additional documents if you’re one of the following:
Applicants with late registered birth certificate: If Birth Certificate was registered at least 10 years ago, no supporting documents will be required. On the other hand, if it was registered less than 10 years ago, you must submit IDs that were issued before the date of late registration. If IDs that pre-date the late registration are unavailable, you may present current IDs or an NBI clearance.
Applicants with no Birth Certificate or Report of Birth: If born on or before 1950, please submit an original copy of PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons (i.e., an affidavit by people who have personal knowledge of circumstances surrounding your birth but not related to you by blood).
Meanwhile, if the applicant was born after 1950, he/she must first file for late registration at the local civil registrar or Consular Office with jurisdiction over the place where the applicant was born. Afterward, the applicant can then submit the original PSA authenticated late registered Birth Certificate with the documents and IDs that were issued before the date of late registration.
Female applicants whose marriages have been dissolved and want to use their maiden names again: You can submit the original copy of the annotated PSA marriage certificate or Report of Marriage proving that the marital union has been dissolved. If neither of the two is available, you may also submit a Certified True Copy of the Court Order dissolving the marriage as well as a certificate of Finality from the court.
Applicants with missing/lacking data in Birth Certificate or Report of Birth: Please submit proof of filing of supplemental report or correction from the Local Civil Registrar (LCR).
Applicants with a discrepancy in data in the Birth Certificate/Report of Birth: If the discrepancy is in the first name, you must submit a copy of the petition along with the supporting documents for the correction of the first name to the local civil registrar or the consulate. For discrepancies in other data, submit an annotated PSA birth certificate which reflects the corrected entry or entries.
Applicants who are dual citizens: You must come with an original PSA authenticated Birth Certificate/Report of Birth and Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) and a photocopy. For verification purposes, please also bring a government-issued ID from the Philippines or from the country of second citizenship.
Applicants who are naturalized Filipino citizens: Submit an Identification Certificate of Naturalization from the Bureau of Immigration.
Applicants who have become Filipino citizens by Election: Bring an Affidavit of Election of Philippine Citizenship and an Identification Certificate of Election from the Bureau of Immigration.
Applicants who have become Filipino citizens by Act of Legislation: Please submit a Certified true copy of the law granting citizenship and a Foreign Birth Certificate authenticated by Philippine FSP (Foreign Service Post).
2. Schedule a Philippine passport appointment.
An online appointment is required before making a personal appearance at the DFA office. This step involves filling out an application form and choosing your preferred appointment location and schedule.
Note that as of this writing, the online appointment is only available for Filipinos living in the Philippines. For those based abroad, passport applications are filed at the nearest Philippine Embassy or Consulate.
There are also applicants who are exempted for passport appointment and can avail of priority/courtesy lanes at any DFA branch/office.
Things you need for the passport online appointment system:
- A working computer with internet access.
- A Web Browser. (Internet Explorer ver.11 or higher / Mozilla Firefox ver.45 and up recommended)
- A VALID and WORKING EMAIL ADDRESS to receive system-generated messages.
- A PDF reader and a working printer to view and print the system-generated application form in A4-size paper.
Here are a few important things you need to know:
- You need a Gmail or Yahoo! email account for the appointment. Technical incompatibilities prevent email addresses from Outlook, MSN, Hotmail, and Live from receiving an email confirmation.
- The online appointment system works on a first come, first served basis.
- If possible, choose an earlier schedule (AM) to avoid long queues and to have your passport application processed within the same day.
- You can also try to schedule a passport appointment over the phone through the DFA customer service hotline at (02) 737 1000.
- Passport appointments are FREE. Be wary of fixers who charge exorbitant fees to illegally secure slots in the online appointment system.
If you’re ready to make an appointment, head over to the DFA passport appointment system website. Select “Schedule An Appointment” from the top menu.
After reading the Terms & Conditions, choose “Start Individual Appointment” (if you’re applying for yourself) or “Start Group Appointment” (if you’re making group appointment for your family).
Tip: Aside from DFA Aseana, there are also DFA branches in select malls within Metro Manila. For people in the provinces, you can also choose the nearest DFA Regional Consular Office, especially if all the Manila branches are already fully booked.
For a complete list of DFA branches in the Philippines, please refer to this guide:
Select your preferred appointment date and time. Dates that are marked green indicate that there are available slots left while those with red indicate all slots have already been filled.
To avoid long queues, you may choose an early morning schedule on a Saturday.
All passport appointments scheduled on a Saturday will automatically avail of express processing, meaning you’ll receive the passport quicker by paying an additional fee.
After selecting the appointment date and time, tick the box in the captcha and click “Next.”
On the succeeding page, you will be asked to provide your personal details in the application form. These include your e-mail address, contact number, civil status, date of birth, birth legitimacy, and your complete name.
If you have a name suffix (Jr, Sr, etc.), insert it after your first name.
Additional questions may appear if the applicant is a minor.
Once you’re done, click “Next.”
On the next page, you’ll be asked to provide information about your family, specifically the name of your parents and their citizenships. Fill in all the requested details and click “Next” to continue.
The next page will ask you additional questions about your application.
Choose “New” for the application type since this is your first time to apply for a passport.
For the “Basis of Philippine Citizenship,” select the process through which you became a Filipino. Choices include the following:
- RA 9225
If you have acquired the Filipino citizenship from election, naturalization, or re-acquisition, don’t forget to bring the supporting documents on the day of your appointment (see Step 1 for the complete list of requirements).
When you’re done, click “Next.”
Provide your contact information which includes your home or office address and phone number. Make sure all the details are complete and accurate. Click “Next.”
An “Information Review” page will ask you to double-check all the personal details you’ve provided. If you’re sure everything is correct, solve the captcha, tick the box that says “I am aware that possession of a passport is a privilege granted by the Government…,” and click the “Confirm” button.
Choose the processing type you prefer. There are two options: regular processing which costs Php 950 or the express/expedite processing which is a bit pricier at Php 1200.
If you choose regular processing, expect to receive your passport after 12 working days.
Meanwhile, availing of the express processing enables you to receive your passport in a shorter amount of time–6 working days for Consular Offices within Metro Manila or 7 working days for DFA offices outside Metro Manila.
After clicking your preferred processing type, click “Pay Now.”
A pop-up window will then appear to remind you that the passport fee is exclusively for the payment of the passport processing fee, that it is non-refundable, and the payment must be done within 48 hours after you receive the Reference Number in your email or else the transaction will be canceled.
Once you fully understand these reminders, tick the box that says “I Agree” and then click the “Proceed to Payment” button.
3. Pay the Philippine passport fee at select payment channels.
After clicking “Proceed to Payment” (see the previous step), you will be taken to the newly launched Philippine passport ePayment portal.
It shows the total cost of passport fee that you’ll be paying and the list of authorized payment centers or channels where you can pay the said fee. Online payment via credit card or debit card is still under development.
Check your email for the reference number. Take note of this number and present it at the Payment Center upon payment of the processing fee.
According to DFA, you can pay the passport processing fee in any one of the following authorized establishments:
- Bayad Center
- Pera Hub
- Robinsons Business Center and Department Stores
- Waltermart Department Store
- USCC (Western Union)
- Villarica Pawnshop
- Other Payment Centers, as well as the credit/debit card payment facility, will be made available soon.
Remember, you can only confirm your appointment after paying the passport processing fee. Payment must be done within 48 hours after receiving the reference number in your email. Failure to pay it on time will cancel your passport appointment.
Here are few things to keep in mind when paying the processing fee:
- It is non-refundable.
- Aside from the processing fee, you will also be charged an additional Php 50 by the Payment Center as a convenience/service fee.
- One reference number is equivalent to one transaction. If you’re paying for several reference numbers, separate payments must be done for each reference number.
- For questions and concerns about the ePayment portal, contact the Help Desk at (02) 234 3488 or through their email: firstname.lastname@example.org
Here are the following reasons why DFA implemented the ePayment system:
- To save time. Whereas in the old system, applicants had to line up just to pay the passport fee in the DFA office, the e-payment system makes it possible for them to pre-pay the same fees in select payment centers before going to DFA. That means one less step to deal with and more time saved for both DFA staff and the passport applicants.
- To prevent “no-show” applicants. Since the payment occurs prior to going to DFA, applicants with confirmed appointments will be forced to show up lest they forfeit the passport processing fee.
- To accommodate more passport applicants. Because the payment is now done outside DFA, their staff will now be able to process applications faster and accommodate more applicants.
- To prevent fixers. With the introduction of the e-payment system where appointments can only be secured with the payment of the passport fee, fixers will find it almost impossible to do under-the-table transactions.
After making the payment, keep the receipt issued to you.
A new email message will be sent confirming the payment has been successfully processed. Click the link in that email and print the following documents that are part of your passport appointment packet:
- Checklist with your indicated schedule
- Confirmed Application Form with the bar code, appointment reference number (ARN), and eReceipt number
- Two (2) copies of the eRECEIPT
Bring the above documents along with other documentary requirements to the DFA Consular Office on the day of your appointment.
4. Proceed to the DFA office on your appointment date and time.
Ensure that you arrive at the place 30 minutes to 1 hour before your scheduled appointment. Latecomers will not be accommodated.
Also, if you’ve chosen to appear in one of DFA satellite offices, keep in mind that they only process passport applications and renewals. Other issues like citizen evaluation cases and lost passports are addressed to DFA Aseana.
- Observe proper dress code. People wearing sandos, spaghetti straps, shorts, tubes, sandals, and slippers may not be allowed to enter the building.
- As mentioned in Step 1, minors below 18 years old are required to appear with a parent or an adult companion.
- Don’t forget to bring the printed passport appointment packet (see the previous step) as well as original copies and photocopies of the documentary requirements listed in Step 1.
- No need to bring passport-sized photos. The encoding team will do the image capturing for you.
- Proceed to the Application/Appointment Counter to present the printout of your passport appointment packet. Get a queue number and wait for your number to be called or show up on the announcement screen.
When it’s your turn, go to the Information Counter or Processing Area to present all your documents.
5. Proceed to the Encoding Section for image capturing and fingerprint taking.
Every new applicant must be photographed and have his/her biometrics taken to establish their identity. The biometrics are eventually stored in the microchip of the e-Passport as an added security feature.
A DFA personnel assigned at the Encoding section will take your photograph (which is why you don’t need to bring passport pictures), fingerprints, and digitized signature.
Before taking your photo, the DFA staff will ask you to show your bare face by removing eyeglasses, contact lenses, facial piercings, earrings, and other pieces of jewelry.
Only apply light make-up. Don’t smile or show your teeth and look directly at the camera.
In the last step, a DFA staff will either give you a claim stub or write on the back of your official receipt the date when you can claim the passport.
For those who are too busy to return to the DFA office, a courier service can deliver your passport to your doorsteps for Php 150. To opt for this service, you can stop by and pay the fee at the Delivery Counter before leaving the DFA office.
6. Claim your Philippine passport.
You can receive your Philippine passport in two ways:
- Return to the DFA office on the date indicated in your claim stub or Official Receipt. Claim your passport at the Passport Releasing section. If you’re not available to personally claim your passport, you can ask a representative to do it on your behalf, provided that you execute a Special Power of Attorney containing the reason/s why you aren’t able to claim it yourself.
- If you have availed of the courier service, wait for your passport to be delivered to your mailing address approximately 1 to 2 weeks after your application. In case you won’t be available to receive it personally, a representative must show the claim stub/Official receipt, an authorization letter with your signature, and valid IDs of both you and the said representative.
Renewing your passport? Read the complete guide here: How to Renew Philippine Passport (An Ultimate Guide)