When it’s time for you to claim SSS benefits, the last thing you want to encounter is any problem with your personal data.
Not only will it cause delays in the processing of your benefits, but also waste a lot of your (or your beneficiaries’) precious time which could have been avoided had you made the necessary changes to your membership record the first chance you got.
However, it’s never too late to update your personal record with SSS. Whether it’s changing your civil status, correcting your name, or updating the list of your beneficiaries, the SSS has made the process easier for all its members. You can either do it online or in most cases, submit a duly accomplished E-4 form to the nearest SSS office.
In this guide, you’ll learn how to change, correct, or update your SSS membership information the easy way.
Table of Contents
How to Correct Name or Date of Birth in SSS.
To change or correct your name or birth date in your SSS record, follow these steps:
- Fill out two (2) copies of the E-4 or the Member Data Change Request form. Depending on your request, proceed to either “Correction of Name” or “Correction of Date of Birth” under “B. Data Change/Correction/Updating”. Check the appropriate boxes and supply the requested information.
- Attach the original copy and photocopy/ies of either your Birth Certificate or Philippine Passport which will serve as a supporting document. If both documents are not available, present a Certificate of Non-Availability of Birth Records from the PSA or the local civil registrar along with any two valid identification cards/documents showing your correct name or date of birth. For the complete list of valid ID cards/documents, please see page 2 of the SSS E-4 form. The same page also shows additional requirements you may need to submit if you’ll request for correction due to naturalization, re-marriage, etc.
- Submit the forms together with the documentary requirements to the nearest SSS branch office. For validation/identification purposes, make sure to bring your UMID card or any two valid ID cards showing your photo and signature when filing your request.
How to Change Civil Status in SSS.
Although it’s not required by law, newly married women in the Philippines prefer to take their husbands’ surnames and go through the pain of updating their membership records in all government agencies they’re registered with. In order to make this change, they must also change their civil or marital status.
Newly married male members are likewise compelled to change their civil status as well as update their list of beneficiaries now that they’re entering a new phase in their lives.
Here’s how you can change your civil status in your SSS membership record:
- Fill out two (2) copies of the E-4 or Member Data Change Request Form. After providing your basic personal information in the first part of the form, proceed to the latter part of the first page and check the box beside “Change of Civil Status” under “B. Data Change/Correction/Updating”. Choose the appropriate box below it. Depending on your status, you can check the box corresponding to Single to Married, Married to Legally Separated, Married to Widowed, or Reversion from Married to Single. If you’re a female member who prefers to change your name as well, enter your maiden name and married name in the FROM and TO fields.
- Attach the supporting document/s applicable to you and that will substantiate your request for a change in civil status. For example, to update your civil status from single to married, you’ll need to present an original and certified true copy of your marriage contract; from married to legally separated, a certificate of separation; or from married to single, a certificate of the finality of annulment/annotated marriage contract/decree of divorce. For a complete list of supporting documents that you need to bring if you’ll be filing for a change in civil status, see page 4 of this SSS E-4 form.
- Submit the forms and the supporting document/s to the nearest SSS branch office. You’ll be required to present your UMID card or at least two valid IDs showing your photo and signature for identification/validation purposes.
How to Correct Sex or Gender in SSS.
An incorrect gender is usually a result of either a simple mistake at the time of registration or due to a birth certificate that hasn’t been corrected yet. To change your sex or gender in your SSS membership record, here’s an overview of the process:
- Fill out two (2) copies of the E-4 or the Member Data Change Request form. Make sure to check the box that says “Correction of Sex” under “B. Data Change/Correction/Updating”. Input your incorrect gender and the correct one in the FROM and TO fields, respectively.
- Attach a supporting document which can be any of the following: Birth Certificate, Passport, or member’s copy of Personal Record (SS Forms E-1, RS-1, OW-1, NW-1) duly received by the SSS and where the correct gender/sex is indicated. If the incorrect gender is due to an erroneous entry in the birth certificate that has now been resolved, you can also bring the Court Order granting the petition for the correction of gender.
- Submit the forms together with the supporting document/s to the nearest SSS branch office. Don’t forget to bring your UMID card or any two valid IDs showing your photo and signature for verification purposes.
How to Change Beneficiary in SSS.
The Social Security System (SSS) allows its members to add or remove person/s from their list of dependents/beneficiaries.
Adding a beneficiary usually happens when you get married or become a new parent and you want to add your spouse and child as your beneficiaries. The death of a parent or separation from your spouse, meanwhile, is the common reason why you want to remove a name from your list of beneficiaries.
Whatever your reason is, here’s a quick guide to changing your list of beneficiaries in SSS:
- Accomplish the E-4 or the Member Data Change Request form. At the bottom of the page, you’ll see a table where you can provide information about the person/s you want to add or delete from your list of dependents/beneficiaries. If you want to add or delete more than 3 people, go to the second page of the form and look for the additional table where you can write more names.
- Attach supporting document/s appropriate to the type of request you’re filing. For example, if you want to add your spouse as your beneficiary, you need to submit a marriage contract. On the other hand, to delete a spouse who you previously reported as a dependent, you need to submit a decree of legal separation (if legally separated), death certificate (if the spouse died), or a Certificate of Finality of Annulment/Nullity or annotated marriage contract (if the marriage has been annulled). For a complete list of supporting documents required from members who want to update their dependents/beneficiaries, please see page 4 of the E-4 form in this PDF version.
- Submit the forms together with the supporting document/s to the nearest SSS office. Bring your UMID card or any two valid identification cards showing your photo and signature for verification purposes.
How to Update Contact Information in SSS.
If you have recently changed any of your contact details (namely, your mailing address, email address, telephone number, or mobile number), you need to inform the SSS about it in order to avoid problems in your future transactions.
Here are three easy ways to update your contact information in SSS:
- Through the My.SSS account. If you already have a My.SSS account, then you have access to the easiest and fastest way to update your contact info online. In case you haven’t registered yet, here’s a handy guide to SSS online registration. Once registration is complete, simply login to your My.SSS account, hover your cursor over the MEMBER INFO on the main menu, click Update Contact Info, check the box corresponding to the contact info you want to update/change (see the screenshot above), click Next, review the information presented, and then click Submit.
- Through the SSS Mobile Application. Similar to the first option but easier to use since you’ll be making the update using a mobile app. After installing the SSS mobile app, log in with the same credentials you use to access your My.SSS account. Click My Information and then Update Information. Click Contact Details, select Mobile Number, and then Submit.
- Over the counter. If you want to go the old-school way, just visit the nearest SSS branch office and submit two copies of duly-accomplished E-4 or Member Data Change Request form. Make sure the latest and correct contact info is written in their respective fields and that the appropriate box/es under “Updating of Contact Information” is checked.
How to Change Your Membership Status from Employed to Voluntary/Self-Employed/Non-Working Spouse.
To update your membership status to voluntary or OFW, you don’t have to go to an SSS branch. Just access your online account through the My.SSS portal and choose “Voluntary’’ or “OFW” as your membership type when generating a PRN.
After paying the contribution, your membership status will automatically change to voluntary or OFW.
Members who want to change their membership category to “Voluntary” may also personally go to the nearest SSS branch office and pay their contributions using the RS-5 Form (Contributions Payment Return). Make sure to put a checkmark on the box corresponding to “Voluntary” under “Type of Payor”. The membership status will be updated as soon as the payment has been posted.
However, if you’ll pay contribution as a self-employed member, fill out two (2) copies of the Member Data Change Request Form (Form E-4).
Put a check mark next to “Change of Membership Type” and “Self-Employed.” Indicate your profession/business, the year it started, and your monthly earnings.
Submit the accomplished form to the nearest SSS branch.
For those who wish to pay as a non-working spouse, the procedure for updating the SSS membership type is similar to a self-employed member.
On the Form E-4, put a check mark next to “Non-Working Spouse” and provide your spouse’s CRN or SSS number and monthly income. Have your spouse sign over his/her printed name on the form to prove his/her agreement to your SSS membership.
Go back to the main article: How to Compute Your SSS Contribution: An Ultimate Guide