NBI Clearance “HIT” Status: What is it and what should you do?

If your NBI clearance application has a “hit” status, it means that either you or your namesake (i.e., a person who shares the same name as you) is linked to records or information that are criminal in nature.


How does the NBI clearance “hit” work?

Every time someone applies for an NBI clearance, an NBI personnel combs through their criminal database to check for any criminal record–also known as “derogatory records”–associated with the applicant’s name.

A “hit” happens when the search returns a suspicious result. At this point, one can get a “hit” regardless if the criminal case belongs to you or a namesake. The verification process will take place later on.

Take note that civil cases like annulments, ejectments, and money claims aren’t covered by the NBI clearance and therefore not included in the database.

The NBI Criminal Database is a collection of criminal records taken from the following:

  • Courts (MTC, MTCC, MCTC, and RTC).
  • Prosecution Service (City and Provincial Prosecution Offices).
  • Ombudsman and Sandiganbayan.
  • Police and AFP records.
  • Others.

Needless to say, it’s close to impossible for any fugitive with pending criminal cases to escape the watchful eyes of the NBI.

In fact, the “hit” status has been instrumental in helping the NBI catch criminals who have long been hiding.

Of course, not all applications with “hit” status end up in jail.

To verify whether the criminal case is under you or your namesake’s, NBI delays the issuance of the clearance.


How many days to get NBI clearance if you have a hit?

Applicants with a “hit” status are given a five- to a ten-day waiting period, during which NBI researchers meticulously check if the “derogatory records” belong to you or a namesake. 

As long as the “hit” returns nothing incriminating, the applicant can simply return to NBI office after the waiting period and claim the clearance without any additional fee.

Take note, however, that the NBI has the final say when determining which applicants can be issued their clearances after the waiting period and which ones should be referred to the Quality Control division for the interview (see next section).


What happens if the “hit” is caused by a criminal case?

If the “derogatory records” have been proven to actually belong to you or a namesake, the NBI will require you to attend an “NBI Clearance Quality Control Interview.”

The purpose of the interview is to allow the NBI Agents to have a closer examination of your identity. Unless you’re a fugitive, you don’t have to be worried especially if you have been absolved of your past criminal case/s or committed no crimes at all.

Before you attend the interview, take note of the following requirements:

  • At least 2 valid IDs or documents that prove your identity.
  • NBI Clearance Official Receipt and print-out of your online registration/application form.
  • If the derogatory records belong to you, Original and photocopy of the Court Decision/Certification from the Court showing that the criminal case has already been dismissed.
  • If the derogatory records belong to a namesake, Affidavit of Denial (to be provided by the NBI Agent) where you can attest that you only share the same name as the one involved in a criminal case/s but you’re not the same person. By executing this affidavit, you’re declaring under oath that you have nothing to do with any of criminal case/s filed against your namesake, therefore clearing your name and preventing another “hit” from occurring in the future.

The interview is held at the Quality Control Section of the NBI main office at UN Avenue. It’s open from 7 AM to 5 PM and accepts applicants on a first come, first served basis.

However, if you initially applied at the NBI offices listed below, you don’t have to go to the main office and simply proceed to the designated interview room in these offices:

  • NBI Quezon City Satellite Office (8 AM to 5 PM).
  • NBI Muntinlupa Satellite Office (8 AM to 5 PM).
  • NBI Las Piñas Satellite Office (8 AM to 5 PM).

After proving that the case was already dismissed, your NBI clearance will be issued to you right away.

On the other hand, applicants with pending cases in Courts will also be issued a clearance but the cases will be reflected in their clearances upon release.

Return to the main article: How to Get NBI Clearance in the Philippines