Last Updated on 10/13/2021 by FilipiKnow
Now with a 10-year validity (for adults), the Philippine passport is your ticket to the world.
It’s inarguably the most important government-issued document you need whenever you want to take the civil service examination or get foreign visas to travel/work/study abroad (e.g., Japan visa, Korean visa, US visa, etc.).
To save you from all the headaches, I’ve laid down the bare bones of getting a Philippine passport in this updated guide.
Renewing your passport? Read the complete guide here: How to Renew a Philippine Passport (An Ultimate Guide)
Table of Contents
- At a Glance: Latest Updates Related to Philippine Passport Application.
- DFA Philippine Passport Requirements.
- 1. Confirmed online appointment.
- 2. Printout of the passport appointment packet.
- 3. Duly accomplished Philippine passport application form (for courtesy lane applicants only).
- 4. Personal appearance.
- 5. Valid ID (original + photocopy).
- 6. Original copy of the PSA or NSO Birth Certificate.
- 7. Passport requirements for married women.
- 8. Passport requirements for minor new applicants.
- 9. Supporting Documents.
- How to Get a Philippine Passport: 5 Steps.
- Tips and Warnings.
- Frequently Asked Questions.
- 1. What should I do if I didn’t receive an email confirmation?
- 2. Can I change my appointment location and schedule?
- 3. I already have a passport but mistakenly filled out the “New Passport” application form. What should I do?
- 4. How will I know if my passport is an e-passport?
- 5. If my old passport was issued around the 1990s (or older) and I lost it through the years, is it still considered for RENEWAL or NEW Application?
- 6. My Philippine passport has been damaged or mutilated. What should I do?
- 7. Can I still use my Philippine passport even if I’m already a US citizen?
- 8. I recently got married. Should I use my maiden name or my husband’s surname in my Philippine passport?
- 9. I wasn’t able to show up on the date of my passport appointment due to some emergency. Can I still reschedule it?
- 10. I entered wrong/misspelled information in the online passport appointment form. Can I still edit it even though my appointment is already confirmed?
- 11. Who are exempted from passport appointment?
- 12. I just received my passport but noticed there’s a typographical error/incorrect information. What should I do?
- 13. My child is a minor/baby. How can I apply for a Philippine passport on his/her behalf?
- 14. Is birth certificate still required in Philippine passport application/renewal?
- 15. Is Postal ID a valid ID for the Philippine passport application?
- 16. What is the easiest (and fastest) valid government-issued ID to get when applying for a Philippine passport?
At a Glance: Latest Updates Related to Philippine Passport Application.
- September 2021: The Department of Foreign Affairs is planning to open ten more temporary passport services (TOPS)1 to serve more Filipino passport applicants. It was stated that three will be opened in NCR and some in Cebu, Davao City, Iloilo, Pangasinan, Lipa (Batangas), and San Pedro (Laguna).
- July 2021: To accommodate more passport applicants and reduce backlogs, the Department of Foreign Affairs opened temporary passport venues2 in SM Mall of Asia, SM North EDSA, SM Aura, Robinson’s Place in Las Piñas, and Robinsons Magnolia. These offsite consular sites are operating from Monday to Saturday.
DFA Philippine Passport Requirements.
For new applicants, here are the latest Philippine passport requirements according to DFA :
1. Confirmed online appointment.
All DFA transactions, whether it’s new application or renewal, require an online appointment. Walk-in applicants will not be entertained.
2. Printout of the passport appointment packet.
A link to these documents will be sent to your email after successful payment of the passport processing fee in select ePayment channels (see step 2). Print them out and bring them along with other documentary requirements on the day of your appointment.
3. Duly accomplished Philippine passport application form (for courtesy lane applicants only).
For qualified applicants who will avail of the courtesy lane, there’s no passport appointment packet to print since you’ll bypass the online appointment. Hence, you should submit a duly accomplished passport application form on the day of your appointment.
Update: Beginning June 3, 2020, all applicants including those who are qualified to have access to DFA courtesy lanes are now required to secure an online appointment before coming to DFA offices. For more information, click here.
4. Personal appearance.
Applicants are required to show up on the day and time of their appointment. Failure to do so will prevent you from booking another online appointment for 30 days. This penalty has been imposed so applicants will not take their appointment slots for granted.
5. Valid ID (original + photocopy).
You may bring one valid picture ID issued by the government. However, the DFA may require applicants to present additional supporting documents when needed. All IDs must be legible, untampered, and contains the same personal information presented upon application.
Acceptable IDs for passport application are the following:
- Philippine Identification (PhilID) Card. Beginning June 9, 20213, DFA Consular Offices will start accepting Philippine Identification (PhilID) as a valid ID for passport applications and other consular service-related transactions.
- Social Security System (SSS) ID/Government Service Insurance System(GSIS) Card/Unified Multi-Purpose Identification (UMID) Card
- Philippine Postal Corporation’s (PHLPost) Postal ID (only if issued in November 2016 onwards)
- Commission on Elections (COMELEC) Voter’s ID or Voter’s Certificate from the COMELEC main office in Intramuros, Manila. If you have obtained the Voter’s Certificate from a COMELEC regional office, DFA will require you to present NBI or police clearance for verification purposes.
- Land Transportation Office (LTO) Driver’s License. The student permit is also accepted provided that it’s in card format.
- Senior Citizen ID
- Professional Regulatory Commission (PRC) ID
- Overseas Workers Welfare Administration (OWWA) E-Card
- Philippine National Police (PNP) Permit to Carry Firearms Outside Residence
- Airman License (issued August 2016 onwards)
- School ID (for minor applicants only). Alternatively, the minor can also present a Certificate of Enrolment with the photo of the applicant and a dry seal of the school where he/she studies
- Seafarer’s Record Book (SRB) issued in February 2020 onwards by the Maritime Industry Authority (MARINA)
- For OFWs or Filipinos based in other countries, you can also bring your Residence Card or any other ID issued by your host government that shows your Philippine citizenship.
6. Original copy of the PSA or NSO Birth Certificate.
It must be an original copy authenticated by the NSO or Philippine Statistics Authority (PSA) and printed on SECPA (Security Paper). READ: How to Get Birth Certificate: An Ultimate Guide for Filipinos
Report of Birth duly authenticated by PSA (NSO) is needed if you’re born abroad.
Alternatively, you can also present a Certified True Copy (CTC) of your birth certificate issued by the Local Civil Registrar if the PSA Birth Certificate is blurred or not legible.
7. Passport requirements for married women.
Please see the previous entries above for basic requirements.
In addition to the original copy of your birth certificate and valid ID, you must also bring the original copy of your marriage contract or Report of Marriage (if married abroad) authenticated by the Philippine Statistics Authority (PSA).
For women married to a foreign national, provide the original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance.
Take note that the marriage contract is only required if you’re using your spouse’s last name. If you prefer to use your maiden name on your passport, there’s no need to submit a marriage contract.
- Please check the previous entries above for basic requirements such as confirmed online appointment/accomplished application form (if applicable) and PSA/NSO birth certificate.
- Minor applicants are required to appear at the DFA office with at least one parent. The parent/s must bring a passport or any one of the valid government-issued IDs as proof of identity.
- If only one parent is available to accompany the child, a marriage certificate is also required. In case the parents are unmarried and the mother won’t be accompanying the child, DFA will require a Special Power of Attorney (SPA) executed by the mother. And if the said SPA is executed abroad, it must be authenticated by the Consulate or the Philippine Embassy.
- If the minor will be accompanied by an adult companion instead of either parent during the application process, DFA will require a Special Power of Attorney executed by the parents. This SPA must designate the person accompanying the child as the authorized adult companion. Alternatively, an Affidavit of Consent and Support can also be presented. The SPA or the affidavit must include an attached copy of the parent/s valid ID or passport. The authorized adult companion is likewise required to present his/her passport or any other valid government-issued ID.
- If the applicant will not be traveling with either parent, he/she must submit a DSWD clearance as well as an Affidavit of Support and Consent executed by the parents. Again, the affidavit must be authenticated by the Philippine Embassy/Consulate if executed abroad. The passport or any valid ID of the authorized adult companion is also required.
- School ID (if applicable).
Minors who have no birth certificate, who are illegitimate, and who are legally adopted (or in the process of foreign adoption), are required to present additional supporting documents.
For a complete list of these requirements, check out this guide: How to Get Philippine Passport for Babies and Minors
9. Supporting Documents.
Aside from the basic passport application requirements above, you may also need to submit additional documents if you’re one of the following:
Applicants with a late registered birth certificate: If the Birth Certificate was registered at least 10 years ago, no supporting documents will be required. On the other hand, if it was registered less than 10 years ago, you must submit IDs that were issued before the date of late registration. If IDs that pre-date the late registration are unavailable, you may present current IDs with an NBI clearance.
Applicants with no Birth Certificate or Report of Birth: If born on or before 1950, please submit an original copy and photocopy of PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons (i.e., an affidavit by people who have personal knowledge of circumstances surrounding your birth but not related to you by blood). The affidavit must include a photocopy of the valid IDs of the two disinterested persons indicated in the same document.
Meanwhile, if the applicant was born after 1950, he/she must first file for late registration at the local civil registrar or Consular Office with jurisdiction over the place where the applicant was born. Afterward, the applicant can then submit the original PSA authenticated late registered Birth Certificate with IDs that were issued before the date of late registration. If the IDs that pre-date the late registration are unavailable, current IDs with NBI clearance can also be accepted.
Female applicants whose marriages have been dissolved and want to use their maiden names again: You can submit the original and photocopy of the annotated PSA marriage certificate or Report of Marriage proving that the marital union has been dissolved. If neither of the two is available, you may also submit a Certified True Copy of the Court Order dissolving the marriage as well as a certificate of Finality from the court. In addition, original and photocopy of the PSA birht certificate and acceptable IDs of the applicant are also required.
Applicants with missing/lacking data in Birth Certificate or Report of Birth: Please present the original and submit the photocopy of the proof of filing of supplemental report or correction from the Local Civil Registrar (LCR).
Applicants with a discrepancy in data in the Birth Certificate/Report of Birth: If the discrepancy is in the first name, you must submit the original and photocopy of the petition along with the supporting documents for the correction of the first name that was filed with the local civil registrar or the consulate. For discrepancies in other data, submit an annotated PSA birth certificate that reflects the corrected entry or entries.
Applicants who are dual citizens: You must come with an original PSA authenticated Birth Certificate/Report of Birth and Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) and a photocopy. An original and photocopy of the foreign password are also required. For verification purposes, please also bring a government-issued ID from the Philippines or from the country of second citizenship.
Applicants who are naturalized Filipino citizens: Submit an Identification Certificate of Naturalization from the Bureau of Immigration.
Applicants who have become Filipino citizens by Election: Bring the original and photocopy of both the Affidavit of Election of Philippine Citizenship and the Identification Certificate of Election from the Bureau of Immigration.
Applicants who have become Filipino citizens by Act of Legislation: Please submit a Certified true copy of the law granting citizenship and a Foreign Birth Certificate authenticated by Philippine FSP (Foreign Service Post).
How to Get a Philippine Passport: 5 Steps.
1. Secure an appointment online.
An online appointment is required before making a personal appearance at the DFA office. This step involves filling out an application form and choosing your preferred appointment location and schedule.
Note that as of this writing, the online appointment is only available for Filipinos living in the Philippines. For those based abroad, passport applications are filed at the nearest Philippine Embassy or Consulate.
Things you need for the passport online appointment system:
- A working computer with internet access.
- A Web Browser. (Internet Explorer ver.11 or higher / Mozilla Firefox ver.45 and up recommended)
- A VALID and WORKING EMAIL ADDRESS to receive system-generated messages.
- A PDF reader and a working printer to view and print the system-generated application form in A4-size paper.
Here are a few important things you need to know:
- You need a Gmail or Yahoo! email account for the appointment. Technical incompatibilities prevent email addresses from Outlook, MSN, Hotmail, and Live from receiving an email confirmation.
- The online appointment system works on a first-come, first-served basis.
- If possible, choose an earlier schedule (AM) to avoid long queues and to have your passport application processed within the same day.
- You can also try to schedule a passport appointment over the phone through the DFA customer service hotline at (02) 737 1000.
- Passport appointments are FREE. Be wary of fixers who charge exorbitant fees to illegally secure slots in the online appointment system.
If you’re ready to make an appointment, head over to the DFA passport appointment system website. Select “Schedule An Appointment” from the available options.
After reading the Terms & Conditions, choose “Start Individual Appointment” (if you’re applying for yourself) or “Start Group Appointment” (if you’re making a group appointment for your family).
Select your preferred DFA branch and click “Next” to proceed to the next page.
Tip: Aside from DFA Aseana, there are also DFA branches in select malls within Metro Manila. For people in the provinces, you can also choose the nearest DFA Regional Consular Office, especially if all the Manila branches are already fully booked.
For a complete list of DFA branches in the Philippines, please refer to this guide:
On the next page, select your preferred appointment date and time. Dates that are marked green indicate that there are available slots left while those with red indicate all slots have already been filled.
To avoid long queues, you may choose an early morning schedule on a Saturday.
All passport appointments scheduled on a Saturday will automatically avail of express processing, meaning you’ll receive the passport quicker by paying an additional fee.
After selecting the appointment date and time, tick the box in the captcha and click “Next.”
On the succeeding page, you will be asked to provide your personal details in the application form. These include your e-mail address, contact number, civil status, date of birth, birth legitimacy, and your complete name.
If you have a name suffix (Jr, Sr, etc.), insert it after your first name.
Additional questions may appear if the applicant is a minor.
Once you’re done, click “Next.”
On the next page, you’ll be asked to provide information about your family, specifically the name of your parents and their citizenship. Fill in all the requested details and click “Next” to continue.
The next page will ask you additional questions about your application.
Choose “New” for the application type since this is your first time to apply for a passport.
For the “Basis of Philippine Citizenship,” select the process through which you became a Filipino. Choices include the following:
- RA 9225
If you have acquired Filipino citizenship from election, naturalization, or re-acquisition, don’t forget to bring the supporting documents on the day of your appointment.
When you’re done, click “Next.”
Provide your contact information which includes your home or office address and phone number. Make sure all the details are complete and accurate. Click “Next.”
An “Information Review” page will ask you to double-check all the personal details you’ve provided. If you’re sure everything is correct, solve the captcha, tick the box that says “I am aware that possession of a passport is a privilege granted by the Government…,” and click the “Confirm” button.
Choose the processing type you prefer. There are two options: regular processing which costs Php 950 or the express/expedite processing which is a bit pricier at Php 1200.
If you choose regular processing, expect to receive your passport after 12 working days.
Meanwhile, availing of the express processing enables you to receive your passport in a shorter amount of time: 6 working days for Consular Offices within Metro Manila or 7 working days for DFA offices outside Metro Manila.
After clicking your preferred processing type, click “Pay Now.”
A pop-up window will then appear to remind you that the passport fee is exclusively for the payment of the passport processing fee, that it is non-refundable, and the payment must be done within 48 hours after you receive the Reference Number in your email or else the transaction will be canceled.
Once you fully understand these reminders, tick the box that says “I Agree” and then click the “Proceed to Payment” button.
2. Pay the Philippine passport fee at select payment channels.
After clicking “Proceed to Payment” (see the previous step), you will be taken to the newly launched Philippine passport ePayment portal.
It shows the total cost of the passport fee that you’ll be paying and the list of authorized payment centers or channels where you can pay the said fee.
Check your email for the reference number. Take note of this number and present it at the Payment Center upon payment of the processing fee.
According to DFA, you can pay the passport processing fee in any one of the following authorized establishments/payment channels:
- Bayad Center
- Pera Hub
- Robinsons Business Center and Department Stores
- Waltermart Department Store
- USCC (Western Union)
- Villarica Pawnshop
- Credit/Debit card
Remember, you can only confirm your appointment after paying the passport processing fee. Payment must be done within 48 hours after receiving the reference number in your email. Failure to pay it on time will cancel your passport appointment.
Here are a few things to keep in mind when paying the processing fee:
- It is non-refundable.
- Aside from the processing fee, you will also be charged an additional Php 50 by the Payment Center as a convenience/service fee.
- One reference number is equivalent to one transaction. If you’re paying for several reference numbers, separate payments must be done for each reference number.
- For questions and concerns about the ePayment portal, contact the Help Desk at (02) 234 3488 or through their email: [email protected]
Here are the following reasons why DFA implemented the ePayment system:
- To save time. Whereas in the old system, applicants had to line up just to pay the passport fee in the DFA office, the e-payment system makes it possible for them to pre-pay the same fees in select payment centers before going to DFA. That means one less step to deal with and more time saved for both DFA staff and the passport applicants.
- To prevent “no-show” applicants. Since the payment occurs prior to going to DFA, applicants with confirmed appointments will be forced to show up lest they forfeit the passport processing fee.
- To accommodate more passport applicants. Because the payment is now done outside DFA, their staff will now be able to process applications faster and accommodate more applicants.
- To prevent fixers. With the introduction of the e-payment system where appointments can only be secured with the payment of the passport fee, fixers will find it almost impossible to do under-the-table transactions.
After making the payment, keep the receipt issued to you.
A new email message will be sent confirming the payment has been successfully processed. Click the link in that email and print the following documents that are part of your passport appointment packet:
- Checklist with your indicated schedule
- Confirmed Application Form with the bar code, appointment reference number (ARN), and eReceipt number
- Two (2) copies of the eRECEIPT
Bring the above documents along with other documentary requirements to the DFA Consular Office on the day of your appointment.
3. Proceed to the DFA office on your appointment date and time.
Ensure that you arrive at the place 30 minutes to 1 hour before your scheduled appointment. Latecomers will not be accommodated.
Also, if you’ve chosen to appear in one of DFA’s satellite offices, keep in mind that they only process passport applications and renewals. Other issues like citizen evaluation cases and lost passports are addressed to DFA Aseana.
- Observe proper dress code. People wearing sandos, spaghetti straps, shorts, tubes, sandals, and slippers may not be allowed to enter the building.
- Minors below 18 years old are required to appear with a parent or an adult companion.
- Don’t forget to bring the printed passport appointment packet as well as original copies and photocopies of the documentary requirements.
- No need to bring passport-sized photos. The encoding team will do the image capturing for you.
- Only the applicants are allowed to enter the DFA consular premises as they adhere to a strict “No Escort” policy.
Proceed to the Application/Appointment Counter to present the printout of your passport appointment packet. Get a queue number and wait for your number to be called or show up on the announcement screen.
When it’s your turn, go to the Information Counter or Processing Area to present all your documents.
4. Proceed to the Encoding Section for image capturing and fingerprint taking.
Every new applicant must be photographed and have his/her biometrics taken to establish their identity. The biometrics are eventually stored in the microchip of the e-Passport as an added security feature.
A DFA personnel assigned at the Encoding section will take your photograph (which is why you don’t need to bring passport pictures), fingerprints, and digitized signature.
Before taking your photo, the DFA staff will ask you to show your bare face by removing eyeglasses, contact lenses, facial piercings, earrings, and other pieces of jewelry.
Only apply light make-up. Don’t smile or show your teeth and look directly at the camera.
In the last step, a DFA staff will either give you a claim stub or write on the back of your official receipt the date when you can claim the passport.
For those who are too busy to return to the DFA office, a courier service can deliver your passport to your doorsteps for Php 150. To opt for this service, you can stop by and pay the fee at the Delivery Counter before leaving the DFA office.
5. Claim your Philippine passport.
You can receive your Philippine passport in two ways:
- Return to the DFA office on the date indicated in your claim stub or Official Receipt. Claim your passport at the Passport Releasing section. If you’re not available to personally claim your passport, you can ask an authorized representative to do it on your behalf, provided that you execute a Special Power of Attorney containing the reason/s why you aren’t able to claim it yourself. If the representative is a family member, an authorization letter instead of a Special Power of Attorney should suffice. Regardless of the document that will be presented, it should include the name and valid ID of the representative.
- If you have availed of the courier service, wait for your passport to be delivered to your mailing address approximately 1 to 2 weeks after your application. In case you won’t be available to receive it personally, a representative must show the claim stub/Official receipt, an authorization letter with your signature, and valid IDs of both you and the said representative.
Here are other important reminders:
- The Official Receipt is required when claiming the passport. In case you’ve lost the receipt, you must present an Affidavit of Loss.
- Never leave the DFA consular premises without first double-checking the information printed on your new passport.
- If you’re 13 years old or above, affix your signature on the third page of the passport booklet soon after receiving it. For applicants who are 12 years old or below, please leave it blank.
- Never staple anything on the passport, especially the covers, to avoid damaging the electronic chips.
- As per Department Order No. 37-03, unclaimed Philippine passports will be automatically cancelled after 180 days.
Tips and Warnings.
- Be wary of strangers on social media who offer passport application appointment services and claim that they’re filling up appointment slots on DFA’s behalf5. The DFA warns the public of this shady practice that costs a lot of money but often ends up with victims getting fake appointments. Legitimate passport applications can only be done through DFA’s official appointment system.
Frequently Asked Questions.
3. I already have a passport but mistakenly filled out the “New Passport” application form. What should I do?
5. If my old passport was issued around the 1990s (or older) and I lost it through the years, is it still considered for RENEWAL or NEW Application?
8. I recently got married. Should I use my maiden name or my husband’s surname in my Philippine passport?
9. I wasn’t able to show up on the date of my passport appointment due to some emergency. Can I still reschedule it?
10. I entered wrong/misspelled information in the online passport appointment form. Can I still edit it even though my appointment is already confirmed?
12. I just received my passport but noticed there’s a typographical error/incorrect information. What should I do?
16. What is the easiest (and fastest) valid government-issued ID to get when applying for a Philippine passport?
- Rocamora, J. (2021). 17 offsite passport hubs eyed by end of 2021. Retrieved 12 October 2021, from https://www.pna.gov.ph/articles/1154556
- Del Callar, M. (2021). DFA opens offsite passport centers in malls to address backlog. Retrieved 12 October 2021, from https://www.gmanetwork.com/news/pinoyabroad/news/794114/dfa-opens-offsite-passport-centers-in-malls-to-address-backlog/story/
- Department of Foreign Affairs (DFA). (2021). Public Advisory: On Philippine Identification (PhilID) Cards as Valid IDs for Passport Applications and other Consular Service-Related Transactions. Retrieved from https://dfa.gov.ph/dfa-news/statements-and-advisoriesupdate/29073-public-advisory-on-philippine-identification-philid-cards-as-valid-ids-for-passport-applications-and-other-consular-service-related-transactions
- Rocamora, J. (2020). DFA now allows online payment for passports. Retrieved 3 August 2020, from https://www.pna.gov.ph/articles/1106005
- Mateo, J. (2021). Public warned vs passport scam. Retrieved 16 June 2021, from https://www.philstar.com/headlines/2021/04/25/2093635/public-warned-vs-passport-scam